EDEN 2020 Annual Conference In Timisoara information for participants
This information is provided by the UPT EDEN Local Committee
EDEN 2020 has gone virtual from 22-24 June 2020!
Tutorial UPT Conference tool for EDEN 2020
Information for Full papers/ PhD symposium
Information for Poster and synergy sessions
Information for Workshop/Training
General Information
The host, Politehnica University of Timisoara, has developed an application, the UPT Conference Tool, for managing virtual conferences: https://conference.upt.ro/
The EDEN 2020 event in the UPT Conference Tool is here: https://conference.upt.ro/events/2
Each registered participant to EDEN 2020 will receive, in a separate email, the username and password to access the EDEN Conference area.
In the EDEN 2020 Conference event in the UPT Conference Tool you can:
More information and tutorials are here https://www.eden-online.org/2020_timisoara/join-conference/
The ‘Live Video’ links will direct to the Meeting rooms or Webinars of the video conference application Zoom, provided by the host, Politehnica University of Timisoara. To access them please follow the information here: https://www.eden-online.org/2020_timisoara/join-conference/
You can find more information in the EDEN 2020 Conference website, such as guidelines and tutorials: https://www.eden-online.org/2020_timisoara/join-conference/
If you have any issues or problems about the EDEN 2020 Conference Tool please contact us at diana.andone@upt.ro
Tutorial UPT Conference tool for EDEN 2020
How to Join Conference:
Speaker at EDEN 2020:
Information for Full papers/ PhD symposium
Authors of accepted Full papers in the EDEN 2020 Annual Conference will need to Register in the Conference website and pay the registration fee (if they are not an excluded category). After the registration is finalised you will receive access to the EDEN AC event in the UPT Conference Tool.
You can identify your paper in the session according to the published EDEN 2020 Conference programme.
Authors of Full papers submissions accepted for presentation are invited to contribute to the virtual conference sessions by a presentation sent beforehand, followed by an interactive discussion of 5 minutes.
Here are some Guides on how to make a video from your powerpoint , if you haven’t done so https://support.microsoft.com/en-us/office/turn-your-presentation-into-a-video-c140551f-cb37-4818-b5d4-3e30815c3e83 and also on how to add an audio narration to your powerpoint https://support.microsoft.com/en-us/office/record-audio-narration-for-your-powerpoint-presentation-232d5fec-fc90-4abb-9332-c469d336d947
Please share this video in any platform you want (MS Stream, Google Drive, YouTube, Vimeo) and upload it on the EDEN 2020 Event Conference tool.
If you have sent your presentation already to the EDEN Secretariat you do not need to send it again.
In the EDEN 2020 Event https://conference.upt.ro/events/2 in your paper/workshop/session area you are kindly asked to upload your files (paper, presentation slides, video recording), from Add File so other participants can see them and interact with you. You can also share your link to your files in YouTube, Drive, Dropbox etc directly here also from “Add File”.This will enhance the conference experience and will create a larger audience to your research/project. Please also add a short Bio in your own profile in ‘My Account’ so you can be briefly introduced by the Session Chairs. Please do all these actions until 21 June the latest!
When your paper is scheduled for the Live session, you can access the ‘Live Video’ to access the Zoom Meeting, 15 minutes before the scheduled time. In this meeting, the Chair will give you information, will share your video/slides, as well as with the other papers scheduled in the same session. You can also interact with participants in the Chat. This will be followed by the live questions and answers, live discussions between authors and participants moderated by the chair. Each Live session will have 2 Chairs – a Moderator and a Technical Chair, both experienced academics from the EDEN community. They will support you during the session, but you will not be able to move your slides and share your screen. We have chosen this method as to prioritize the live discussion and to minimize the time lost with technical problems.
We intend that during the LIve sessions to have as much as possible live discussions between participants, so please be present during your session. The technical chair will not share your video/slides if you are not in the session.
In the Forum area you will be able to interact with the other participants and discuss current topics.
Information for Poster and synergy sessions
Please read the information for Full Papers , the only change is:
Authors of Poster /Synergy submissions accepted for presentation are invited to contribute to the virtual conference sessions by a presentation sent beforehand, followed by an interactive discussion of 5 minutes.
We intend that during the LIve sessions to have as much as possible live discussions between participants, so please be present during your session. The technical chair will not share your video/slides if you are not in the session.
Information for Workshop/Training
Authors of accepted Workshops/Training in the EDEN 2020 Annual Conference will need to Register in the Conference website and pay the registration fee (if they are not an excluded category). After the registration is finalised you will receive access to the EDEN AC event in the UPT Conference Tool.
You can identify your Workshop in the session according to the published EDEN 2020 Conference programme.
Authors of Workshops submissions accepted for presentation are invited to contribute to the virtual conference sessions in an interactive live session in Zoom Meeting of 90 minutes.
We encourage you to make a short recording of your ideas/presentation which can be included in the EDEN 2020 Event Conference Tool.
Here are some Guides on how to make a video from your powerpoint https://support.microsoft.com/en-us/office/turn-your-presentation-into-a-video-c140551f-cb37-4818-b5d4-3e30815c3e83 and also on how to add an audio narration to your powerpoint https://support.microsoft.com/en-us/office/record-audio-narration-for-your-powerpoint-presentation-232d5fec-fc90-4abb-9332-c469d336d947
Please share this video in any platform you want (MS Stream, Google Drive, YouTube, Vimeo) and upload it on the EDEN 2020 Event Conference tool.
In the EDEN 2020 Event https://conference.upt.ro/events/2 in your workshop/session area you are kindly asked to upload your files (paper/reports / presentation slides / video recording), so other participants can see them and interact with you. This will enhance the conference experience and will create a larger audience to your workshop research/project. It will also minimize the technical issues during the Live session. Please also add a short Bio in your own profile in ‘My Account’ so you can be briefly introduced by the Chairs. Please do all these actions until 21 June the latest!
When your Workshop is scheduled for the Live session, you can access the ‘Live Video’ from your scheduled session in EDEN 2020 Conference Tool to access the Zoom Meeting, 15 minutes before the scheduled time. In this meeting, the Chairs will give you information, will support your presentation and interaction, moderate the live questions and answers sessions, and moderate the live discussions. Each Live session will have 2 Chairs – a Moderator and a Technical Chair, both experienced academics from the EDEN community. They will support you during the session.
In the Live session in Zoom meeting you will have the possibility to Share your screen, to interact with the audience in Chat, use Breakout Rooms, and Polls. Even if you will be able to share your screen, we recommend that the Technical chair will have your presentation in advance (if you send it to the EDEN Secretariat and upload it on EDEN 2020 Conference Tool) and you will be able to move the slides.
To be able to use these facilities, please send by latest to the diana.andone@upt.ro a document with the following information:
Workshop ID (from submission on EasyChair):
Workshop title:
Name(s) of speakers:
Link to slides/ videos:
Breakout Rooms: Yes/No .
If Yes: Number of breakout rooms;
Topics/title of each breakout room:
Duration of the breakout rooms:
Polls: Yes/No
If Yes: Please enter the question text, and options for answers (only single choice or multiple choice).
Please send this information latest by Saturday 22 June!
In the Forum area you will be able to interact with the other participants and discuss current topics.
Social events
Please join us in the networking and social events, during coffee and lunch breaks and on Monday 22 June for the Timisoara STE(A)M, Timisoara Live Virtual Guided Tour and on Tuesday 23 June for Creative Timisoara!
Connecting to Zoom UPT
In order to participate in the EDEN Annual Conference 2020 LIVE sessions we will use the Zoom.us online audio-video conferencing platform, provided by the Politehnica University of Timișoara.
Steps for installing and configuring Zoom:
Recommendations for using Zoom
Write your name and institution – eg. John Doe – University of Everywhere. In order to see how to do this please read this.
Rules of engagement for the Virtual LIVE Conference